Purchasing and Finance


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West Virginia Higher Education Purchasing Procedures – Manual


Auction Announcements

Auction NumberDescriptionBid Due Date/Time

Requests for Quotations, Bids, or Proposals

Bid NumberDescriptionBid Opening
RFP 15099 RFP 15099 Service Providers to Assist the WV Community & Technical College System and Institutions with Bridging the Gap and Other Projects

Written questions will be received until 5:00 PM Eastern Time, November 17, 2014. See RFP for details.
Appendix: Service Provider Proposal Form
Exhibits:
Exhibit A, Agreement Addendum (Form WV-96)
Exhibit B, Purchasing Affidavit
Exhibit C, Vendor Registration and Disclosure Statement
Exhibit D, Request for Taxpayer Identification Number and Certification (IRS Form W-9)

Addendum No. 1, posted November 25, 2014
Service Provider Proposal Form MS Word Format, posted November 25, 2014
December 10, 2014, 3:00 PM, Eastern Time
RFP 15045The WV Higher Education Policy Commission is requesting proposals for an External Evaluation Service Provider.

Proposals will be received until 3:00 PM EST, October 23, 2014 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D

Appendices
Appendix 1
Appendix 2
Appendix 3

Addendums
Addendum 1
October 23, 2014, 3PM Eastern Time
RFI 15030
The WV Higher Education Policy Commission is requesting proposals from qualified firms for review of selected educational institutions under the purview of the Commission.
Proposals will be received until 3:00 PM EST, September 11, 2014 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Addendums:
Addendum No. 1
September 11, 2014, 3:00 PM Eastern Time
RFI 15003The WV Higher Education Policy Commission is issuing a Request for Proposals for Media Buying Services. Qualified firms will provide, plan, buy and track media purchases. This includes radio, newspaper/periodicals, outdoor and out of home, mobile and text, TV and web/digital media.

Proposals will be received until 3:00 PM EST, July 24, 2014 by:

Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Notice of Award:
Charles Ryan Associates
601 Morris Street,
Suite 301
Charleston, WV 25301
Posted: August 15, 2014
RFI 15010The WV Higher Education Policy Commission is issuing a Request for Information from qualified firms for our Comprehensive Human Resources Initiative.

Deadline for Written Questions: 5:00 PM EST August 15, 2014
Written Responses to Questions Issued: August 29, 2014
Information Responses Due: 3:00 PM EST September 23, 2014

Appendices:
Appendix A
Appendix B
Appendix C
September 23, 2014, 3:00 PM Eastern Time
RFP 14097 - External Evaluator for Bridgemont Community and Technical College Bridging the Gap Project

Written questions will be received until 5:00 PM, Eastern Time, February 21, 2014.

Appendices (Appendix 1, 2 and 3)

Exhibit A, Agreement Addendum (Form WV-96)
Exhibit B, Purchasing Affidavit
Exhibit C, Vendor Registration and Disclosure Statement
Exhibit D, Request for Taxpayer Identification Number and Certification (IRS Form W-9)
Addendum No. 1, posted February 25, 2014
Addendum No. 2, posted March 4, 2014
Proposals were received and opened March 7, 2014, at 3:00 PM, Eastern Time
Vendors submitting proposals, posted March 11, 2014

Electronically transmitted proposals will not be accepted.
Notice of Award:
Thomas P. Miller & Associates
1630 North Meridian Street, Indianapolis, IN 46202
Posted: July 8, 2014
RFB 14103 RFB 14103 Renovation of Building 770, West Virginia Regional Technology Park, South Charleston, WV

Mandatory pre-bid conference will be held at Building 740, Room 1304, 1740 Union Carbide Drive, South Charleston, WV 25303 at 1PM, Wednesday, January 29, 2014.

Sealed proposals will be received by the West Virginia Regional Technology Park Corporation at Building 740, Front Desk, 1740 Union Carbide Drive, South Charleston, WV 25303 until 1:30 PM local prevailing time on Wednesday, February 19, 2014.

Bids opened, February 19, 2014, 1:30 PM
Under evaluation, posted March 11, 2014
RFB 14101RFB 14101 - Addition & Renovation to Eastern West Virginia Community & Technical College, Moorefield, West Virginia

A mandatory prebid meeting is scheduled for: 1:00 PM, Eastern Time, March 20, 2014, Room 207-ABE, Eastern West Virginia Community & Technical College, 316 Eastern Drive, Moorefield, WV 26836
All Bidders must attend the prebid meeting to familiarize themselves with the Project location, site conditions, and other relevant information. Should any Bidder fail to attend, their Bid will be disqualified. Mechanical and electrical subcontractors, and other subcontractors and material suppliers are encouraged to attend.

Pre-Bid Meeting Sign-In Sheet, posted March 24, 2014

Sealed Bids will be received by the OWNER at the following location in accordance with the Instructions to Bidders, Supplementary Instructions to Bidders and Invitation to Bid:
Chief Procurement Office
RFB 14101
West Virginia Council for Community & Technical College Education
1018 Kanawha Boulevard, East, Suite 700
Charleston, WV 25301

Addendum No. 1, posted March 25, 2014
Addendum No. 2, posted April 2, 2014
Addendum No. 3, posted April 11, 2014
Addendum No. 4, April 11, 2014
Addendum No. 5, posted April 11, 2014

Bids opened 3:00 PM, Eastern Time, April 15, 2014
Bid Tabulation, posted April 17, 2014
Notice of Award:
Harbel Construction, Inc.
PO Box 0358
Cumberland, MD 21501
Posted: July 8, 2014
RFB 14041RFP 14041 - Appointment of External Auditor for the West Virginia Higher Education Fund

A mandatory pre-proposal meeting is scheduled at 1:00 PM, Eastern Time, November 18, 2013.
Questions and requests for additional information must be received in writing no later than 5:00 p.m., Eastern Time, November 22, 2013.

Attachments:
Attachment 1
Attachment 2
Attachment 3
Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E

Attendees at pre-proposal meeting

Addendum No. 1
D&T Fee Proposal FY09 - FY13
D&T Fee Schedule FY13
Concord University R&D Financial Statement FY13
West Virginia University Agreed Upon Procedures
WVU Research Corporation Financial Statements FY12 and FY13, and A-133

Proposals opened January 10, 2014, 3:00 PM, Eastern Time
Proposals received
Notice of Award:
Clifton Larson Allen, LLP
220 6th Street, Suite 300
Minneapolis, MN 55420
Posted: March 25, 2014
RFP 14096RFP 14096 - Security Systems for New River Community and Technical College Headquarter Building/Higher Education Policy Commission Allied Health Building, 280 University Drive, Beaver, WV 25813

A non-mandatory pre-proposal meeting is scheduled for 1:00 PM, Eastern Time, April 10, 2014, at the Erma Byrd Higher Education Center, Room E15, 300 University Drive, Beaver, WV 25813

The following appendices are provided below as well as in the RFP 14096 document:
Appendix A, Bid Forms and Schedule of Values, Excel Format:
Appendix A, Bid Forms - Excel format
Appendix A, Schedule of Values - Excel format
Appendix B, Specifications
Appendix C, Drawings
Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (Form WV-96)
Exhibit D, No Debt Affidavit - Submit with Proposal
Exhibit E, Drug Free Workplace Conformance Affidavit - Submit with Proposal
Exhibit F, Certified Drug-Free Workplace Report
Exhibit G, Vendor Registration and Disclosure Statement

Attendees at non-mandatory pre-proposal meeting posted April 15, 2014

Addendum No.1, posted April 18, 2014

Proposals opened April 29, 2014, 3:00 PM, Eastern Time
Proposals received, posted May 1, 2014
Under evaluation
RFI 14118CHANGE IN DATES FOR RECEIPT OF INQUIRIES AND RESPONSES

RFI 14118 - Return on Physical (Capital/Facilities) Assets Service Data Collection and Analysis
Inquiries/questions regarding RFI 14118 will be received until 5:00 PM, Eastern Time, May 12, 2014 and may be submitted via email. Inquiries/questions may be sent to:
Chief Procurement Officer
West Virginia Higher Education Policy Commission
Phone: (304) 558-0281
Email: Donovan@hepc.wvnet.edu
Inquiries/questions will be answered by Addendum and posted here May 14, 2014.

Responses will be received until 3:00 PM, Eastern Time, May 20, 2014, and may be submitted in paper format to the address below or via email. If submitting a paper response, please also provide the complete response on a CD or flash-drive. Responses submitted past the deadline may not be considered.
Please send responses to:
Chief Procurement
RFI 14118
West Virginia Higher Education Policy Commission
1018 Kanawha Blvd E
Suite 700
Charleston, WV 25314
Email: Donovan@hepc.wvnet.edu
May 20, 2014, 3:00 PM, Eastern Time

Inactive Requests for Quotations, Bids, or Proposals

Bid NumberDescriptionDue Date/Time

Tuition Summaries

The below information is a comprehensive summary of the fees and charges approved by the West Virginia Higher Education Policy Commission, the West Virginia Council for Community and Technical College Education, and by the institutional governing boards for the state’s colleges and universities. Program specific course fees are not listed.

2014-15 (4-year institutions)  |  2014-15 (2-year institutions)  |  2013-14  |  2012-13  |  2011-12  |  2010-11

2009-10  |  2008-09  |  2007-08  |  2006-07  |  2005-06


Financial Statements

FY ending June 30, 2013

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Bridgemont Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Kanawha Valley Community and Technical College

Marshall University

Marshall University Research Corporation

Mountwest Community and Technical College

New River Community and Technical College

Pierpont Community and Technical College

Shepherd University

Southern WV Community & Technical College

West Liberty University

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia State University Research Corporation

West Virginia University

West Virginia University Research Corporation

Administrative Reports

West Virginia Community and Technical College System

West Virginia Higher Education Policy Commission

2004 Bonds

2007 Bonds

2010 Bonds

2012 Bonds

2013 University Bonds

Fund 2013


FY ending June 30, 2012

Consolidated Report

WV Council for Community and Technical Education

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Bridgemont Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Kanawha Valley Community and Technical College

Marshall University

Mountwest Community and Technical College

New River Community and Technical College

Pierpont Community and Technical College

Shepherd University

Southern WV Community & Technical College

West Liberty University

West Virginia Northern Community College

West Virginia Northern Community College Foundation

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University

West Virginia University at Parkersburg

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2011

Consolidated Report

WV Council for Community and Technical Education

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Bridgemont Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Kanawha Valley Community and Technical College

Marshall University

Mountwest Community and Technical College

New River Community and Technical College

Pierpont Community and Technical College

Shepherd University

Southern WV Community & Technical College

West Liberty University

West Virginia Northern Community College

West Virginia Northern Community College Foundation

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University

West Virginia University Research Corporation

West Virginia University at Parkersburg

 Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2010

Consolidated Reports

WV Higher Education Fund

WV Council for Community and Technical Education

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Bridgemont Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Kanawha Valley Community and Technical College

Marshall University

Marshall University Research Corporation

Mountwest Community and Technical College

New River Community and Technical College

Pierpont Community and Technical College

Shepherd University

Shepherd University Research Corporation

Southern WV Community & Technical College

West Liberty University

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia State University Research and Development Corporation

West Virginia University

West Virginia University Research Corporation

West Virginia University at Parkersburg

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2009

Consolidated Report

WV Higher Education Fund

WV Council for Community and Technical Education

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Bridgemont Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Kanawha Valley Community and Technical College

Marshall Community and Technical College

Marshall University

Marshall University Research Corporation

New River Community and Technical College

Shepherd University

Shepherd University Research Corporation

Southern WV Community & Technical College

West Liberty University

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia State University Research and Development Corporation

West Virginia University

West Virginia University Research Corporation

West Virginia University at Parkersburg

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2008

Consolidated Reports

WV Higher Education Fund

WV Council for Community and Technical Education

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Marshall University

Marshall University Research Corporation

New River Community and Technical College

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia State University Research and Development Corporation

West Virginia University

West Virginia University – Main Campus & Subsidiary

West Virginia University Research Corporation

West Virginia University at Parkersburg

Community and Technical College at WVU Institute of Tech

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2007

Consolidated Reports

WV Higher Education Fund

WV Council for Community and Technical Education

Institutional Reports

Bluefield State College

Blue Ridge Community and Technical College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Marshall University

Marshall University Research Corporation

New River Community and Technical College

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University

West Virginia University – Main Campus & Subsidiary

West Virginia University Research Corporation

West Virginia University at Parkersburg

West Virginia University Institute of Technology

Community and Technical College at WVU Institute of Tech

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2006

Consolidated Reports

West Virginia Higher Education Fund

West Virginia Council for Community and Technical College Education

Institutional Reports

Bluefield State College

Community and Technical College of Shepherd

Concord University

Eastern WV Community and Technical College

Fairmont State

Glenville State College

Marshall University

New River Community and Technical College

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University (Consolidated Statement)

West Virginia University – Main Campus & Subsidiary – (unaudited)

West Virginia University at Parkersburg – (unaudited)

West Virginia University Institute of Technology – (unaudited)

CTC at West Virginia University Institute of Technology – (unaudited)

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2005

Consolidated Reports

West Virginia Higher Education Fund

West Virginia Council for Community and Technical College Education

Institutional Reports

Bluefield State College

Concord University

Eastern WV Community and Technical College

Fairmont State

Glenville State College

Marshall University

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University (Consolidated Statement)

West Virginia University – Main Campus & Subsidiary – (unaudited)

West Virginia University at Parkersburg – (unaudited)

Potomac State College of West Virginia University – (unaudited)

West Virginia University Institute of Technology & CTC – (unaudited)

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2004

Consolidated Report

West Virginia Higher Education Fund

Institutional Reports

Bluefield State College

Concord University

Eastern WV Community and Technical College

Fairmont State

Glenville State College

Marshall University

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University (Consolidated Statement)

West Virginia University – Main Campus & Subsidiary – (unaudited)

West Virginia University at Parkersburg – (unaudited)

Potomac State College of West Virginia University – (unaudited)

West Virginia University Institute of Technology – (unaudited)

Community and Technical College of WVU Tech – (unaudited)

Administrative Reports

West Virginia Higher Education Policy Commission


FY ending June 30, 2003

Consolidated Report

West Virginia Higher Education Fund

Institutional Reports

Bluefield State College

Concord University

Eastern WV Community and Technical College

Fairmont State

Glenville State College

Marshall University

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University (Consolidated Statement)

West Virginia University – Main Campus & Subsidiary – (unaudited)

West Virginia University at Parkersburg – (unaudited)

Potomac State College of West Virginia University – (unaudited)

West Virginia University Institute of Technology – (unaudited)

Administrative Reports

West Virginia Higher Education Policy Commission

West Virginia Network for Educational Telecomputing


FY ending June 30, 2002

Consolidated Report

West Virginia Higher Education Fund

Institutional Reports

Bluefield State College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Marshall University

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia Northern Community College

West Virginia School of Osteopathic Medicine

West Virginia State University

West Virginia University (Consolidated Statement)

West Virginia University – Main Campus & Subsidiary – (unaudited)

West Virginia University at Parkersburg – (unaudited)

Potomac State College of West Virginia University – (unaudited)

West Virginia University Institute of Technology

Administrative Reports

West Virginia Higher Education Policy Commission

West Virginia Network for Educational Telecomputing


FY ending June 30, 2001

Consolidated Report

West Virginia Higher Education Fund

Institutional Reports

Bluefield State College

Concord University

Eastern WV Community and Technical College

Fairmont State University

Glenville State College

Marshall University

West Virginia Northern Community College

Shepherd University

Southern WV Community & Technical College

West Liberty State College

West Virginia University (Consolidated Statement for All Campuses)

West Virginia University – Main Campus & Subsidiary

West Virginia University at Parkersburg

West Virginia University Institute of Technology

Potomac State College of West Virginia University

West Virginia School of Osteopathic Medicine

West Virginia State University

Administrative Reports

West Virginia Higher Education Policy Commission

West Virginia Network for Educational Telecomputing